CHERRY CRESCENT PRESCHOOL

Enrolment and Orientation Policy

Mandatory – Quality Area 6

Authorisation

This policy was adopted by the Approved Provided of Cherry Crescent Preschool on 27th July 2020.

Review date:   

This policy shall be reviewed:___________________________________________________

Person with management and control:_____________________________________________

Date:_______________________________

Purpose

This policy outlines:

  • the criteria for enrolment at Cherry Crescent Preschool
  • the process to be followed when enrolling a child at Cherry Crescent Preschool the basis on which places within the programs will be allocated
  • procedures for the orientation of new families and children into Cherry Crescent Preschool
  • processes to ensure compliance with legislative and DET funding requirements in relation to the enrolment of children in early childhood education and care services.

Policy statement

1.   Values

Cherry Crescent Preschool is committed to:

  • equal access for all eligible children
  • meeting the needs of the local community
  • supporting families to meet the requirements for enrolment through the provision of information
  • maintaining confidentiality in relation to all information provided for enrolment
  • ensuring all families are welcomed and receive an effective orientation into the service.
  • is committed to the rights of all children to feel safe, and be safe at all times, including:

-      promoting the cultural safety of Aboriginal children

-      promoting the cultural safety of children from culturally and linguistically diverse backgrounds

-      promoting the safety of children with a disability

  • values, respects and cares for children
  • fosters opportunities for each child to participate, express their views and to learn and develop
  • always acts in the best interests of each child and has zero tolerance of child abuse
  • takes all reasonable steps to ensure the health, safety and wellbeing of children at all times, whilst also promoting their learning and development
  • actively manages the risks of abuse or harm to each child, including fulfilling our duty of care (refer to Definitions) and legal obligations to protect children and prevent any reasonable, foreseeable risk of injury or harm
  • continuously improves the way our service identifies risks of and responds to child abuse, and encourages reporting and improved responses to allegations of abuse.

 

 

2.   Scope

This policy applies to the Approved Provider, Persons with Management and Control, Nominated Supervisor, early childhood teachers, Persons in Day to Day Charge, educators, staff and parents/guardians who wish to enrol or have already enrolled their child at Cherry Crescent Preschool.

3.   Background and legislation

Background

The Education and Care Services National Regulations 2011 require approved services to have a policy and procedures in place in relation to enrolment and orientation (Regulation 168(2) (k)).

It is intended that all eligible children (refer to Definitions) will have access to one year of kindergarten before commencing school. However, a shortage of places in some areas can limit choices for parents/guardians. Where demand is higher than availability, Approved Provider’s must adhere to their eligibility and priority of access criteria (refer to Definitions and Attachment 1) policy in order to allocate the available places. The criteria used to determine the allocation of places takes account of the requirements set out in The Kindergarten Guide (refer to Sources), the service’s philosophy, values and beliefs, and the provisions of the Equal Opportunity Act 2012. The Victorian Government requires funded organisations to ensure that their policies and procedures promote equal opportunity for all children. Services participating in central enrolment schemes are required to comply with the enrolment procedures of that scheme.

All children are eligible to access a funded kindergarten program in the year before school. Families of children with birth dates between 1 January and 30 April have a choice about whether their child will commence school in the year they turn five or the following year, and therefore whether they commence kindergarten in the year they turn four or the year they turn five. Some children may benefit from starting school at a younger age, whilst other children benefit from starting later. Families need to make an informed choice about which year they would like their child to commence school.

Prior to enrolment, families with children born between 1 January and 30 April need to consider when it’s appropriate to send their child to Kindergarten and to choose carefully, as children are only funded for one year of kindergarten before school (unless they are eligible for an Early Start Kindergarten grant or a second year of funded kindergarten). Once a child has begun to attend the service, the child is accessing their funded year of kindergarten. 

Families who have questions about the best time for their child to commence kindergarten, and therefore school, should be encouraged to discuss this decision with an early childhood educator, Maternal and Child Health nurse, and/or any other professionals involved in supporting the child prior to commencement in the service. A discussion with an early childhood teacher can help reassure concerned families by discussing how a child’s individual learning and development needs can be met within the program. 

During the year an early childhood teacher and the child’s parent/guardians will work together on a plan for the child’s transition to school. All children, regardless of age, are eligible to access a second year of funded kindergarten if an early childhood teacher has identified developmental delays in two or more areas and the family and educator agree that the child will achieve better outcomes at kindergarten than at school.

Immunisations are an effective means of reducing the risk of vaccine preventable diseases. Early childhood education and care services which are regulated under the Education and Care Services National Law Act 2010 have legislative responsibilities under the Public Health and Wellbeing Act 2008 to only offer a confirmed place in their programs to children with acceptable immunisation documentation (refer to Definitions).

Legislation and standards

Relevant legislation and standards include but are not limited to:

  • A New Tax System (Family Assistance) Act 1999
  • Charter of Human Rights and Responsibilities Act 2006 (Vic)
  • Children, Youth and Families Act 2005 (Vic)
  • Child Wellbeing and Safety Act 2005 (Vic)
  • Disability Discrimination Act 1992 (Cth)
  • Education and Care Services National Law Act 2010
  • Education and Care Services National Regulations 2011: Regulations 160, 161, 162, 168, 177, 183
  • Equal Opportunity Act 2010 (Vic)
  • Family Assistance Legislation Amendment (Child Care Rebate) Act 2011
  • National Quality Standard, Quality Area 6: Collaborative Partnerships with Families and Communities
  • Public Health and Wellbeing Act 2008 (Vic)
  • Public Health and Wellbeing Amendment (No Jab, No Play) Regulations 2015 (Vic)
  • Sex Discrimination Act 1984 (Cth)

 

 
 

The most current amendments to listed legislation can be found at:

 

 
 

 

 

 

 

 


4.   Definitions

The terms defined in this section relate specifically to this policy. For commonly used terms e.g. Approved Provider, Nominated Supervisor, Regulatory Authority etc. refer to the General Definitions section of this manual.

Acceptable immunisation documentation: documentationas defined by the Immunisation Enrolment Toolkit for early childhood education and care services as acceptable evidence that a child is fully vaccinated for their age, or is on a recognised catch-up schedule if their child has fallen behind their vaccinations; or has a medical reason not to be vaccinated; or has been assessed as being eligible for a 16 week grace period.

Age of eligible children: Your child must be 4-years-old on or before 30 April in the year they start 4 year old funded kindergarten. Your child must be 3-years-old on or before 30 April in the year they start 3 year old unfunded kindergarten. The child will need to be accompanied by an adult family member throughout the session, until they have turned three years of age.

Approved child care: Approved child care services are services that have Australian Government approved to receive Child Care Subsidy (refer to Definitions) on behalf of eligible parents. Approved child care includes centre based day care, including long day care and occasional care, family day care, outside school hours care and in home care.

Authorised nominee: (In relation to this policy) is a person who has been given written authority by the parents/guardians of a child to collect that child from the education and care service. These details will be on the child’s enrolment form.

 

Children with additional needs: Children whose development or physical condition requires specialist support or children who may need additional support due to language, cultural or economic circumstances (refer to Inclusion and Equity Policy).

Deferral: When a child does not attend in the year when they are eligible for a funded kindergarten place, or is officially withdrawn from a service prior to the April data collection. DET considers that this child has not accessed a year of funded kindergarten and is therefore eligible for DET funding in the following year.

Duty of care: A common law concept that refers to the responsibilities of organisations and staff to provide people with an adequate level of protection against harm and all reasonable foreseeable risk of injury. In the context of this policy, duty of care refers to the responsibility of education and care services and their staff to provide children with an adequate level of care and protection against foreseeable harm and injury.

Eligible child: A child attending an early childhood education and care service as described in the Immunisation enrolment toolkit for early childhood education and care services or a childin a kindergarten program who meets the requirements of both The Kindergarten Guide and the Immunisation enrolment toolkit for early childhood education and care services.

Enrolment application fee: A payment to cover administrative costs associated with the processing of a child’s enrolment application for a place in a program at the service.

Enrolment application form: A form to apply for a place at the service (see Attachment 3: Sample Enrolment Application Form)

Enrolment form: A form that collects contact details, and personal and medical information from parents/guardians about their child. The information on this form is placed on the child’s enrolment record (see below) and is kept confidential by the service.

Enrolment record: The collection of documents which contains information on each child as required under the National Regulations (Regulations 160, 161, 162) including the enrolment form; details of any court orders; and immunisation documentation as specified in the Immunisation Enrolment Toolkit for early childhood education and care services. Enrolment records are stored securely in the service due to their confidential nature.

Fee: A charge for a place within a program at the service.

Priority of access: in instances where more eligible children apply for a place at a service than there are places available, the service must allocate spaces using the criteria outlined in The Kindergarten Guide (refer to Sources), or if in receipt of the CCS, comply with the Commonwealth Government’s policy for allocating places.

School Readiness Funding / collection of SFOE data: The amount of School Readiness Funding each service receives is based on the level of need of the cohort of children at the service. This is informed by parental occupation and education data (Student Family Occupation and Education data) as this is considered to be an accurate predictor of educational disadvantage. Similarly, parental occupation and education data is used in schools to allocate ‘needs-based’ funding.

Funding for each service will range between:

  • $1,000 for kindergartens with low levels of need and/or have small numbers of children, to
  • above $200,000 for kindergartens with large numbers of children and very high levels of need.

It is important that kindergarten services accurately collect parents’ occupation and education information each year as part of the enrolment process. Service providers are required to enter this into the Kindergarten Information Management system as part of annual confirmation each year.

This information is necessary for the Department to understand the educational needs of children and services across Victoria, and determine how funding will be allocated in future years.

Transition Learning and Development Statements: A child's transition learning and development statement (TLDS) summarises their abilities as they start school and identifies their individual approaches to learning. It is passed on to the child's future school.

The TLDS:

  • summarises a child's learning and development
  • identifies their individual approaches to learning and their interests
  • indicates how the child can be supported to continue learning.

The information in the TLDS helps prep teachers get to know the children entering their classes, and to plan appropriate learning and teaching programs. The TLDS is not a report card.​

It is a kindergarten funding requirement that every child transitioning to school has a TLDS.

  • The TLDS can be shared in two ways: final copy of the online TLDS should be given to the family and then be submitted via the Insight Assessment Platform (IAP) to the child's future school. The child's parent or guardian my choose to opt out of this process.
  • final copy of the electronic TLDS should be given to the family and mailed or delivered by hand to the child's future school. The child's parent or guardian my choose to opt out of this process.

Funded kindergarten providers must report on the completion of the TLDS from the previous year through annual kindergarten data collection.

5.   Sources and related policies

Sources

  • Australian Childhood Immunisation Register: www.humanservices.gov.au/customer/services/medicare/australian-childhood-immunisation-register
  • The Family Assistance Law as the basis for Commonwealth child care fee assistance including the Child Care Subsidy (CCS) and Additional Child Care Subsidy (ACCS): https://www.education.gov.au/child-care-legislation
  • Guide to the Education and Care Services National Law and the Education and Care Services National Regulations 2011: www.acecqa.gov.au/
  • Guide to the National Quality Standard: www.acecqa.gov.au/
  • The Kindergarten Guide (Department of Education and Training):
    www.education.vic.gov.au/childhood/providers/funding/Pages/kinderfundingcriteria.aspx
  • Department of Health and Human Services, Immunisation enrolment toolkit for early childhood education and care service: https://www2.health.vic.gov.au/public-health/immunisation/vaccination-children/no-jab-no-play/immunisation-enrolment-toolkit
  • Victorian Department of Health: www.health.vic.gov.au/immunisation
    • Acceptance and Refusal of Authorisations Policy
    • Complaints and Grievances Policy
    • Dealing with Infectious Disease Policy
    • Fees Policy
    • Inclusion and Equity Policy
    • Privacy and Confidentiality Policy
    • determining the criteria for priority of access to programs at Cherry Crescent Preschool, based on funding requirements and the service’s philosophy (refer also to Attachment 1 – (Eligibility and Priority of Access (PoA) criteria)
    • considering any barriers to access that may exist, developing procedures that ensure all eligible families are aware of, and are able to access, an early childhood program
    • complying with the Inclusion and Equity Policy
    • appointing a person to be responsible for the enrolment process and the day-to-day implementation of this policy (refer also to Attachment 2 – General enrolment procedures and Attachment 3 – Sample enrolment application form)
    • providing opportunities (in consultation with the Nominated Supervisor and educators) for interested families to attend the service during operational hours to observe the program and become familiar with the service prior to their child commencing in the program
    • providing parents/guardians with information about the requirements of the law for enrolment, locating and accessing immunisation services and obtaining acceptable immunisation documentation required for enrolment
    • ensuring parents/guardians are only offered a tentative place until the child’s immunisation documentation is assessed as being acceptable
    • assessing the child’s immunisation documentation as defined by the Immunisation Enrolment Toolkit for early childhood education and care services prior to enrolment to determine if the child’s vaccination status complies with requirements or whether the child is eligible for the 16 week grace period
    • ensuring that only children who have acceptable immunisation documentation have a confirmed place in the program
    • advising parents/guardians who do not have acceptable immunisation documentation that their children are not able to attend the service and referring them to immunisation services (see Attachment 4 – Letter for parents/guardians without acceptable immunisation documentation)
    • taking reasonable steps to obtain acceptable immunisation documentation from a parent/guardian of a child enrolled under a grace period within the 16 weeks from when the child begins attending (Note: the child can continue to attend the service if acceptable immunisation documentation is not obtained).
    • ensuring that the enrolment form (refer to Definitions) complies with the requirements of Regulations 160, 161, 162 and that it effectively meets the management requirements of the service
    • ensuring that enrolment records (refer to Definitions) are stored in a safe and secure place, and kept for three years after the last date on which the child was educated and cared for by the service (Regulation 183)
    • ensuring that the orientation program and plans meet the individual needs of children and families, and comply with DET funding criteria
    • reviewing the orientation processes for new families and children to ensure the objectives of this policy are met
    • ensuring that parents/guardians of a child attending the service can enter the service premises at any time whilst the child is being educated and cared for, except where this may pose a risk to the safety of children or staff, or conflict with any duty of the Approved Provider, Nominated Supervisor or educators under the Law (Regulation 157).
    • reviewing enrolment applications to identify children with additional needs (refer to Definitions and the Inclusion and Equity Policy)
    • responding to parent/guardian enquiries regarding their child’s readiness for the program that they are considering enrolling their child in
    • discussing the individual child’s needs with parents/guardians and developing an orientation program to assist them to settle into the program
    • encouraging parents/guardians to:

Service policies

Procedures

The Approved Provider or Persons with Management and Control is responsible for:

The Nominated Supervisor, Persons in Day to Day Charge and early childhood teachers are responsible for:

-      stay with their child as long as required during the settling in period

-      make contact with educators and carers at the service, when required

  • assisting parents/guardians to develop and maintain a routine for saying goodbye to their child
  • sharing information with parents/guardians concerning their child’s progress with regard to settling in to the service
  • discussing support services for children with parents/guardians, where required.
  • responding to enrolment enquiries on a day-to-day basis and referring people to the person responsible for the enrolment process, as required
  • providing parents/guardians with information about the requirements of the law for enrolment, locating and accessing immunisation services and obtaining acceptable immunisation documentation required for enrolment
  • developing strategies to assist new families to:

All educators are responsible for:

-    feel welcomed into the service

-    become familiar with service policies and procedures

-    share information about their family beliefs, values and culture

-    share their understanding of their child’s strengths, interests, abilities and needs

-    discuss the values and expectations they hold in relation to their child’s learning

  • providing comfort and reassurance to children who are showing signs of distress when separating from family members
  • complying with the service’s Privacy and Confidentiality Policyin relation to the collection and management of a child’s enrolment information.
    • reading and complying with this Enrolment and Orientation Policy
    • completing the enrolment application form and the enrolment form prior to their child’s commencement at the service and providing acceptable immunisation documentation of their child’s immunisation status
    • where a child is on an immunisation catch-up schedule, ensuring that the child’s immunisations are updated in line with the schedule and providing acceptable immunisation documentation to the service
    • ensuring that all other required information is provided to the service
    • a written confirmation accessing only one funded kindergarten place at any one service (when requested)
    • updating information by notifying the service of any changes as they occur.

Parents/guardians are responsible for:

Volunteers and students, while at the service, are responsible for following this policy and its procedures

Evaluation

In order to assess whether the values and purposes of the policy have been achieved, the Approved Provider will:

  • regularly seek feedback from everyone affected by the policy regarding its effectiveness
  • monitor the implementation, compliance, complaints and incidents in relation to this policy
  • keep the policy up to date with current legislation, research, policy and best practice
  • revise the policy and procedures as part of the service’s policy review cycle, or as required
  • notify parents/guardians at least 14 days before making any changes to this policy or its procedures.
  • Attachment 1: Eligibility and Priority of Access (PoA) criteria
  • Attachment 2: General enrolment procedures
  • Attachment 3: Sample Enrolment Application Form
  • Attachment 4: Letter for parents/guardians without acceptable immunisation documentation
  • Attachment 5: 4 YEAR OLD ROTATIONAL TIMETABLE
  • Attachment 6: 3 YEAR OLD ROTATIONAL TIMETABLE
  • Attachment 7: Cherry Crescent Preschool- Code of conduct for the Approval Provider, Persons with    Management and Control, Nominated Supervisor and all staff

Attachments

Attachment 1
Eligibility and Priority of Access (PoA) criteria
  1. Eligibility and priority of access criteria for the funded kindergarten program

The following children are eligible for attendance in the funded kindergarten program and is determined by the Maribyrnong City Council CRS Priority of Access Criteria (table below)

 

 

  • children who were eligible to attend in the previous year, but:

-    deferred

-    withdrew from the service prior to the April data collection

 

  • children who turn four years of age by 30 April in the year they will attend kindergarten

 

 

  • children who are younger than the eligible age, but whose parents/guardians have submitted an early age entry request for their child to attend school the following year. This written request is to be directed to the regional office of DET, or the non-government school the child will be attending. A copy of the approval must be attached to the kindergarten application. Parents/guardians should note that very few requests are approved by DET. If the child attends kindergarten early, but does not proceed to school in the following year, they will be unable to access a second year of kindergarten unless they are deemed eligible by DET for having recognised developmental needs
  • three-year-old Aboriginal and Torres Strait Islander children, and children known to Child Protection may be eligible for the Early Start Kindergarten program. This scheme provides funding to enable children to attend a kindergarten program that is planned and delivered by an early childhood teacher for a specific number of hours. Details are available at: www.education.vic.gov.au/childhood/providers/funding/Pages/kinderfundingcriteria.

  1. Eligibility and access criteria for the three-year-old kindergarten program

The Maribyrnong City Council CRS determines the eligibility and access criteria of children enrolling in 3 year old kindergarten programs at Cherry Crescent Preschool – please see Central Registration System (CRS) Priority of Access (PoA) Criteria table.

Children are eligible for attendance in the three-year-old kindergarten program provided they have turned three. For those children turning three during the commencement of the term, they will need to be accompanied by an adult family member throughout the session, until they have turned three years of age.

Children will only be able to attend a second year of three-year-old kindergarten in exceptional circumstances (after consideration by the Approved Provider) or when all eligible children on the waiting list have been offered a place.

 

 

 

  1. Allocation within groups

Where the service provides more than one funded kindergarten program or three-year-old program, places within the programs will be allocated to groups by the service in line with the eligibility and priority of access criteria.

Considerations may include:

  • Needs of individual children
  • Needs of the group
  • Parental wishes.

 

 

 

Attachment 2

General enrolment procedures

  1. Application for a place
  • Enrolment applications will be accepted any time.
  • Enrolment application forms are available from the service and are provided to the parents/guardians together with information about the requirements of the law for enrolment, locating and accessing immunisation services, obtaining acceptable immunisation documentation and a copy of the Enrolment and Orientation Policy.
  • Maribyrnong City Council’s Central Enrolment Officer will determine the date(s) by which applications must be received for offer of places in the three-year-old and the funded kindergarten program.
  • A separate application form must be completed for each child, and for each proposed year of attendance at the service.
  • To facilitate the inclusion of all children into the program, the enrolment application form should clearly identify any additional or specific needs of the child (refer to Inclusion and Equity Policy).
  • Parents/guardians of children applying for a second year of funded kindergarten or currently attending a three-year-old program must also submit an enrolment application form for the following year.
  • A copy of the child’s birth certificate and proof of address must be submitted with all applications.
  • Completed enrolment application forms are to be forwarded to the person responsible for the enrolment process at the service, at [email protected]
  • Access to completed enrolment application forms will be restricted to the person responsible for the enrolment process, the Approved Provider, Nominated Supervisor and educators at the service, unless otherwise specified by the Approved Provider.
  • Applications will be entered on the waiting list using the eligibility and priority of access criteria.
  1. Offer of places
  • Tentative places will be offered in writing to applicants in accordance with the eligibility and priority of access criteria of the service making clear that confirmation of places is not final until immunisation documentation has been received, assessed and found acceptable.
  • Cherry Crescent Preschool requires parents/guardians who have been offered a tentative place to provide acceptable immunisation documentation for assessment two months prior to the child first attending the service in order that a confirmed place can be offered.
  • The documentation is assessed as outlined in the Immunisation enrolment toolkit for early childhood education and care services by the person responsible for the enrolment process on behalf of the Approved Provider. The Key Dates work form in the Immunisation enrolment toolkit for early childhood education and care services is used to determine the date at which immunisations must be up to date. The toolkit also provides guidance on assessing immunisation documentation to determine if a child is up to date or qualifies for an exemption. The following documents and resources can be accessed from https://www2.health.vic.gov.au:

-    The Immunisation enrolment toolkit for early childhood education and care services (search ‘Immunisation enrolment toolkit’)

-    The Key Dates work form (search ‘Key Dates work form’)

-    Hard copies of the immunisation resources (search ‘immunisation resources order form’)

  • The acceptable outcomes of the assessment for offering a confirmed place are:

-    That the next due vaccine for the child on the ACIR Immunisation History Statement or the Immunisation Status certificate is within the acceptable timeframe for an enrolment, or;

-    That the child is on a recognised catch-up schedule if they have fallen behind with their vaccinations, or;

-    That the child has a medical reason not to be vaccinated, or,

-    That the child has been assessed by Cherry Crescent Preschool as being eligible for a 16 week grace period

  • The person responsible for the enrolment process advises the parent/guardian in writing whether a confirmed place is offered and the enrolment can proceed.
  • Parents/guardians who do not have acceptable immunisation documentation cannot be offered a place and are referred to Australian Childhood Immunisation Register or to an immunisation provider (refer to Appendix 4 – Letter for parents/guardians who do not have acceptable immunisation documentation).
  • Offer of places in the three-year-old program/s and the funded kindergarten program will be made at the same time.
  • Parents/guardians who do not wish to accept the offer of a tentative or confirmed place, or intend to withdraw their enrolment, are requested to notify the Approved Provider, or the person responsible for managing the enrolment process at the service, in writing as soon as possible.
  • An enrolment form and other relevant information will be provided by Cherry Crescent Preschool to the parent/guardian after a confirmed place has been accepted and the fee has been paid.

 

Attachment 3

Attachment 4

Letter for parents/guardians without acceptable immunisation documentation

 

CHERRY CRESCENT PRESCHOOL

CHERRY CRESCENT

BRAYBROOK    3019

DATE:-

 

Dear

Re: Enrolment at Cherry Crescent Preschool for ________ (year)

I am contacting you regarding your tentative place for __________________ at Cherry Crescent Preschool in Kindergarten program in __________ (year).

Under the Public Health and Wellbeing Act 2008 early childhood education and care services cannot enrol a child unless the parent/guardian has provided acceptable immunisation documentation.

Acceptable immunisation documentation includes evidence that your child:

  • is fully vaccinated for their age
  • is on a recognised catch-up schedule
  • has a medical reason not to be vaccinated
  • has been assessed by our service as being eligible for a 16 week grace period.

As we have not received acceptable immunisation documentation for _________________ by the due date, we are unable to confirm a place at our service for __________ (year) and your child’s name has been removed from our list.

Immunisation programs are effective in reducing the risk of vaccine preventable diseases. Immunisation from an early age helps protect your child against serious childhood infections. Further information about immunisations for your child is available from:

  • your doctor
  • Maternal and Health Nurse at 107-139 Churchill Avenue, Braybrook
  • National Immunisation Information Line Tel. 1800 671 811
  • Australian Childhood Immunisation Register Tel 1800 653 809
  • Better Health Channel website: https://www.betterhealth.vic.gov.au/no-jab-no-play

Should you wish to re-apply for a place for _____________________, we are happy to accept a new enrolment application accompanied by acceptable immunisation documentation. The new application would be considered in line with Cherry Crescent Preschool’s Enrolment and Orientation policy.

Yours sincerely

 

 

 

Attachment 5

 

 

Cherry Crescent Preschool offers a funded four year old kindergarten program that is planned and delivered by a qualified teacher. The funded four year old program offers at least 15 hours per week for 40 weeks of the year, or 600 hours per year.

There may be times when it is not possible to deliver the scheduled funded kindergarten program hours in a given week due to public holidays, child-free days, unplanned teacher absences or emergency situations.

 

Cherry Crescent Preschool will:

• communicate to families at the beginning of the year about the days and times the service will operate

• identify any planned closures, including public holidays and child-free days

• provide details of any planned alternative sessions

• manage disruptions in program delivery to ensure that staff, families and children are considered

• inform the Department if a qualified replacement teacher cannot be sourced to deliver the funded program.

 

Where possible, Cherry Crescent Preschool will minimise the amount of disruption to normal service delivery, including:

• appointing relief staff to ensure sessions can continue

• scheduling closures so that the same group of children are not continually missing out on program hours

• offering alternative sessions throughout the year.

 

Where possible, Cherry Crescent Preschool will try to avoid cancelling sessions or changing session times during the year if the closure has not been planned and communicated to families at the beginning of the year.

Attachment 6

3 YEAR OLD ROTATIONAL TIMETABLE

5 HOURS PER WEEK

2 ½ HOUR SESSIONS TWICE A WEEK

 

Choose Green Group 1 OR Green Group 2from BELOW


ALSO CHOOSE

 ONE Group from BELOW

             
             
             
             
             

          

 

 

Attachment 7

 

Code of conduct

For the Approved Provider, Persons with Management and

Control, Nominated Supervisor and all staff

The Approved Provider, Persons with Management and Control, Nominated Supervisor and all staff at Cherry Crescent Preschool are responsible for promoting the safety and wellbeing of children and their families by:

●    welcoming all children and their families and being inclusive

  • treating everyone with respect, including listening to and valuing their ideas and opinions
  • contributing to a culture of child safety
  • adhering to the Child Safe (formerly Child Protection) Policy and all other policies
  • taking all reasonable steps to protect children from abuse
  • respecting the privacy of children and their families, and only disclosing information to people who have a need to know as required under the Privacy and Confidentiality Policy
  • reporting and acting on any breaches of this Code of Conduct, complaints or concerns.

Professional responsibilities

The Approved Provider, Persons with Management and Control, Nominated Supervisor and all staff demonstrate our commitment to our professional responsibilities by:

undertaking duties in a competent, timely and responsible way

  • ensuring our knowledge and expertise is up to date and relevant to our roles
  • being aware of the role of other professionals and agencies and working collaboratively and within the limits of our professional expertise
  • understanding and complying with legal obligations in relation to:

-    discrimination, harassment and vilification

-    negligence

-    grooming

-    disclosure of child sexual abuse

-    protection of a child from child sexual abuse

-    mandatory reporting

-    privacy and confidentiality

-    occupational health and safety, including emergency evaluation procedures

-    raising any complaints or grievances in accordance with the Complaints and Grievances Policy

-    maintaining teacher registration and Working with Children checks as applicable.

  • raising any complaints or grievances in accordance with the Complaints and Grievances Policy.

Relationships with children

The Approved Provider, Persons with Management and Control, Nominated Supervisor and all staff at Cherry Crescent Preschool demonstrate our commitment to high-quality education and care for children by:

  • encouraging children to express themselves and their opinions
  • allowing children to undertake experiences that develop self-reliance and self-esteem
  • maintaining a safe environment for children
  • being a positive role model at all times
  • speaking to children in an encouraging and positive manner
  • giving each child positive guidance and encouraging appropriate behaviour
  • providing opportunities for children to interact and develop respectful and positive relationships with each other, and with other staff members and volunteers at the service
  • regarding all children equally, and with respect and dignity
  • having regard to their cultural values and supporting them to express their culture
  • respecting individual difference including age, physical and intellectual development, and catering for the abilities of each child at the service
  • working with children in an open and transparent way by informing other staff about the work being done with children
  • encouraging and assisting children to undertake activities of a personal nature for themselves e.g. toileting and changing clothes
  • informing children if physical contact is required for any purpose, asking them if they are comfortable with this interaction and complying with the Interactions with Children policy.

Relationships with parents/guardians and families

In our relationships with parents/guardians and families, the Approved Provider, Nominated Supervisor and all staff demonstrate our commitment to collaboration by:

  • working collaboratively with parents/guardians and families
  • considering the perspective of parents/guardians and families when making decisions that impact on the education and care of their child
  • communicating with parents/guardians and families in a timely and sensitive manner
  • responding to concerns expressed by parents/guardians and families in a timely and appropriate manner.

Relationships with employer and between colleagues

In relationships with the Approved Provider, Persons with Management and Control, Nominated Supervisor and between colleagues, staff demonstrate collegiality by:

  • encouraging others to act in accordance with this Code of Conduct and taking action when they observe behaviours which are outside of the Code of Conduct
  • developing relationships based on mutual respect, equity and fairness
  • working in partnership in a courteous, respectful and encouraging manner
  • valuing the input of others
  • sharing expertise and knowledge in appropriate forums, and in a considered manner
  • respecting the rights of others as individuals
  • giving encouraging and constructive feedback, and respecting the value of different professional approaches
  • being prepared to have difficult conversations and use constructive processes to address differences of opinion.

 

 



[1] This attachment was informed by the Victorian Institute of Teaching’s The Victorian Teaching Profession Code of Conduct and A Guide for Creating A Child Safe Organisation, available from the Commission for Children and Young People (refer to Sources)